Policies for Individual Scholarship
ADA Commons is an open access archival repository for ADA constituent and component society publications. It also serves as the archival repository for the ADA Archive, ADA publications, and the individual scholarship of ADA staff and ADA members. ADA Commons is managed by the ADA Library & Archives. The ADA Individual Scholarship Policy provides guidelines for content selection, submission, stewardship, and access for digital assets residing in the ADA Commons collections.
Who Can Submit
Contributors must be a member or staff of the ADA at the time of submission. Materials will not be removed due to change of membership status unless a formal request is submitted by the author. ADA members may include works from before membership as long as they are within the scope of materials which may be contributed and related to the profession of dentistry. Student members are also eligible to contribute.
What May Be Submitted
The work must be scholarly in nature and be in a digital format. Because deposits are intended to be permanent contributions to the repository, scholarly works that are in progress or ephemeral are not recommended for contribution. Examples of scholarly work:
Complete journals and journal articles
- Conference proceedings, posters, papers and/or presentations
- Published white papers and technical reports
- Master's theses and dissertations
- Research data sets
- Multipart content, e.g. research paper and datasets
Restrictions
Works submitted, including data sets, must not contain private, confidential, classified, or legally protected information (“Restricted Information”). The contributor is responsible for removing or redacting private, sensitive, classified, or confidential information or third-party copyrighted material. ADA will not be liable or responsible for any claims that arise from works submitted that contain Restricted Information.
Any works containing such information may be subject to review and may not be accepted into or may be withdrawn from ADA Commons.
Right to Deposit
The contributor must either hold the copyright or the right to deposit for content submitted. Copyright commonly falls to the publisher, not the author. Publishers may allow authors to deposit a version of their work in a repository, like ADA Commons, if they include language similar to the following:
- The right to post to an institutional repository
- The right to post to an institution website
- The right to self-archive
It is the contributor’s responsibility to ensure submitted works comply with existing copyright or license agreements.
More information about the right to deposit may be found in ADA Common’s FAQ.
Citation-Only Deposit
If the contributor does not have right to deposit or hold copyright, they may submit a citation-only deposit request. This allows for a record of the publication to be included in ADA Commons, with a link to the published version replacing the full-text copy.
Removing, Modifying or Withdrawing Works in Digital Commons
All deposits are considered permanent. A work may be removed if there is a violation of deposit agreement or other exceptional circumstances. The work’s citation record will remain. Removing content is discouraged, but an author may request the removal of their work.
Embargo Policy
Embargos of up to 2 years are allowed under special cases. Contributors must note any embargo requests with their submission. Permanent embargos are not allowed.
Author Review
Contributor’s do not have an opportunity to approve works they have submitted prior to them becoming publicly available on the site; therefore, please be sure that the work is ready for public distribution.
Third Party Use Disclaimer
Works in ADA Commons are open access, therefore accessible to anyone with internet access. The American Dental Association and ADA Library & Archives shall have no responsibility or liability for any third party use of a work following submission.
Questions? Contact us!